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Let’s look at the top 16 features every Student Information System should provide. Not all applications are the same. So here are the most important features that every Student Information System or School Management System should provide.
1. Cloud Enabled:
Education institutions should now consider performing all activities in the cloud. Having cloud based Student Information System with no local on premise foot print of server or software means less time and money spent on IT and more on broader education priorities.
2. Student Behaviour Tracking and Analytics:
Data is useless without any insight and predictive analysis. Student Information System should make the best of all the data entry that happens every day. The best software applications can even predict student behaviours analysing by tracking critical data of students and the institutions.
3. Campus Recruitment
Student Information Systems should provide access to companies so they can view and offer projects, internships and graduate jobs to students. Today Classe365 is the only application that offer this feature.
4. Communication & social features:
Student Information System need to be integrated with robust alerting and communication systems to alert students, parents or teachers on emergencies and key events. Alerts need to be triggered on key events like student being absent, broadcasting. Today there are also social network features for students and parents to collaborate together.
5. Admission Management:
Why to keep bundles of files while all the data can be saved smartly. Instant search makes this data easily accessible. By using student information systems and school software you can manage all this and much more.
6. Account Management:
Only few student information systems offer true accounting functionality. Tracking institution’s day to day expenses and income, keeping all records of fee received and the defaulters will make work easier for education institutions. If possible stay away from accounting software that doesn’t talk to student information system.
7. Laboratory Management:
Manage the Lab inventory using IA. Know exactly about the chemicals, instruments are required and when.
8. Profile Management:
Each student, his/her parents, Teacher, Staff members and management will have separate login to access the desired information. So you can know all the things for every single student, his/her parents, Teacher, Staff members.
9. Transport Management:
Manage all the vehicles like bus, cars and transport vehicles that are used for transportation purpose. It can help in route description in association with the particular student, teachers and staff members.
10. Attendance Management:
Look for student information system that can manage day to day attendance of all the students easily. This helps in minimize proxies and paper work. Some Student Information Systems like Classe365 also sends automated SMS and email alerts when students are absent from classes.
11. Examination Management:
This module will allow you to manage all type of exams like unit test, half yearly test and final examination. It will enable you to announce your results faster via SMS and Email alerts.
12. Hostel Management:
Managing all the information about rooms, goods, mess was never easier. Now, minimize waste and track all the actions of hostel.
13. Library management:
Find, Search, Issue and Return books are the basic features of this module. It will generate auto reports for the book condition, likeliness among students, fine collected, etc.
14. Staff Management:
It will help in communication on individual and group basis. Their attendance, Salary and other expenses can be tracked.
15. Management Reports:
Management need to informed at all times on every aspect of institution performance. Student Information System need to have intuitive dashboards that represents of key metrics of education institution performance.